Academic Excellence Rooted in Catholic Values

920 Trapelo Road | Waltham MA 02452 | tel: 781-899-0353 | fax: 781-891-8734

Information for School Parents


2017-2018 Teams & Dates: NEW Bingo Year Begins June 1st

The Bingo year begins in June and runs all year, including the summer months.

Bingo is a vital fundraiser to the school and is relied upon to provide a steady stream of income throughout the school year. We appreciate the efforts of the school community to help make this a successful and fun program for all that attend, either as a volunteer or as a patron!

Bingo Handbook

The Bingo Handbook covers policies, Bingo dates, team information and team assignments for the Bingo year.

Download the 2018-2019 Bingo Handbook here. (Effective June 1st, 2018) 

Consolidated Bingo Procedures

The Consolidated Bingo Procedures document provides details on Bingo team member roles and instructions on how to carry out your duties while working Bingo.

Download the Consolidated Bingo Procedures document here.

Bingo Board Committee

Service Hours

Each family at Our Lady's Academy must volunteer at least 25 service hours a year to be eligible for the service tuition discount. Of the 25 service hours, 8 hours must be directly related to marketing or fundraising activities. Activities you can volunteer for which will qualify for Service Hours are on the PTO page. 

To record your service hours, you need to fill out these Service Hours Log sheets and submit them to Mrs. Minor on or before January 30 and on or before June 4. On the back of each log is an explanation of what counts as acceptable service hours.

All families are required to participate in Bingo or may opt out for an additional fee. Bingo duties do not count towards service hours. 

All parents must fill out a CORI form every year and attend Virtus training once. See the Virtus and CORI section below.

School Uniforms

Our school uniform company is J.B. Pride Uniforms, which is located at 39 Cummings Park Drive in Woburn (781-376-2071). For more information or to purchase uniforms online, parents can click here: JB Pride Uniforms. Our school ID is 165.


School Buses and Parking Lot Procedure

Parking Lot Procedure

Note that we need every parent and student's attention and commitment to this procedure to ensure the safety of our students and convenience of our families.

Please read and understand our Parking Lot Procedures. This document describes in detail the morning drop-off and afternoon pick-up procedures using the new Main Entrance. If you have questions, please call the office at 781-899-0353.

School Buses

Buses are provided free of charge by the city of Waltham to all Waltham residents who attend Our Lady's Academy in grades K through 8. (Buses are not provided for PreK students.) Please see the Our Lady's bus schedule.

School/Weather Closing

In the case of inclement weather Our Lady’s Academy follows the “No School” decision of the Waltham Public Schools (if Waltham Public Schools are closed, then Our Lady’s Academy is closed; if Waltham Public Schools has a delayed opening, then the Academy has a delayed opening). Announcements are made on the major radio and television stations and their websites (WBZ, WCRB, WRKO, and Channels 4, 5, and 7) and The Waltham Cable channel. A 2-hour delayed opening means that school starts at 10 a.m. and school buses pick up students on their routes 2 hours later than normal.

Occasionally a delayed opening may be overridden by the Principal, depending on whether the campus can safely accept students after a major storm. Families will receive notification of an override via the emergency phone system.

Social Events and Volunteer Opportunities

Go to the PTO page for a list of social events and volunteer opportunities for the upcoming year.

The events you volunteer for count towards Service Hours. All parents must be fill out a CORI form every year and attend Virtus training once. See the Virtus and CORI section on this page for information about CORI and Virtus training.

School Nurse's Office

We have two nurses who provide coverage in our nurse's office: Paula Murphy and Christina Forcier. Our school nurses can be reached by calling the school office (781-899-0353) or the nurse's office directly (781-899-5027).

Health Information Needed

The following file explains the health forms and health information that needs to be updated annually and kept on file in the nurse's office. This document also explains Our Lady's Academy health policy regarding annual physicals, dates of vaccination, dispensing of over-the-counter medication and prescription medication. 

Health Forms Needed Annually

Rx Medication Form (to be filled out by a licensed provider and signed by a parent giving permission to dispense prescription medication)

Guidelines on Keeping Children Home Due to Illness

For our policy on when to keep your child at home due to illness and when it's okay for your child to return to school after an illness, please read the guidelines below.

Health Guidelines


Parent-Student Handbook & School Forms

The Parent-Student Handbook is available for the current school year.

Please read this notice outlining our updated procedures for morning drop-off and afternoon pick-up.

Additionally, please see the enhanced Attendance Policy, which was effective October 1, 2016.

School Forms

The following forms must be turned into the office on the first day of school. Some forms, such as the Emergency Card, will be sent home on the first day of school and are not downloadable. (The forms listed here are those which should be filled out and returned to the School Office on the first day of school.)

  • Anti-Bullying Pledge for students and parents
  • CORI form (provided by the office and must be returned to the School Office with photo ID)
  • Computer Network and Internet Policy (This document outlines the acceptable use policy governing students' use of the school network and Internet access).  Both parents and students must sign this document.
  • Parish Census form

Virtus Training and CORI Check

Virtus Training

As required by the Archdiocese of Boston, all volunteers who work with children need to complete the Virtus Training program before they begin their volunteer work. Virtus Training will be offered at Our Lady’s at the beginning of each school year. Training is also available via the Archdiocese. If you did not complete this training last year, you can sign up by contacting Sharon Micco in the Parish Office at 781-894-3481 x 2. 
You do not need to attend this training every year.

CORI Check            

A CORI check must be done annually for each family member who will work with children. The CORI form must be filled out for each adult volunteer and returned to the School Office with a copy of photo ID attached. CORI forms are available at the School Office.


Boards and Committees

The Boards which parents run on behalf of the school are the PTO Board, the School Board and Bingo Board.  Please contact them if you have questions or concerns. Consider volunteering for a Board!